“Once you have mastered time, you will understand how true it is that most people overestimate what they can accomplish in a year – underestimate they can achieve in a decade!” – Anthony Robbins
We are limited to 24 hours a day and we need to make best of our day to enable to finish our task at work. Staying in workplace or offices until late at night on a regular basis does not offer an acceptable work-life balance. Here are some practical tips;
Scheduling changes a “wish” into a “plan”. We’ve all had the issue with prioritizing – something it’s like everything seems urgent and important. And it’s in these very cases that scheduling comes in real handy. So, if you are serious about getting something accomplished, schedule it!
Create a daily plan.
Plan your day before it unfolds. Ideally, you should make a plan for the whole week ahead. Having a plan will provide you with an idea of how the day will go. Stick to the plan as best you can.
Your calendar and organizer will help you
These are two key tools to managing your daily activities. Google Calendar is great too. Make sure your staff is also using calendars and organizers. These are indispensable in terms of organizing projects, to-do lists, and all information in general.
Set a time limit for each task.
This will keep the work from dragging on and taking up time you had planned to do other things in. Make sure everybody knows what the deadline for each task is and who is responsible for the task in question.
Don’t aim to be on time – Target to be early.
When you target to be on time, you’ll either be on time or late, and most of the times it will be the latter. Target to be early, and you’ll be on time. Plus, even if you are early, that’s only an advantage.
If you or any of your staff are prone to losing track of time while you work, place a big clock on their desk (and yours). This will keep you aware of how much time has passed.
It is a good thing if you can do it. Sometimes, though, you’re just not getting anything done at all. Make sure it’s working for you – if not, focus on one thing at a time.
Reduce the distractions in the office to a minimum.
Things like instant messages, text messages and phone calls are part of office life, but they shouldn’t be coming to more than the extent necessary. If you are working on something important and urgent, switch your phone to silent or off, and make sure your staff has done that too. This is why the Internet is off in so many offices, or there are programs taking shots of people’s screens to make sure they aren’t spending time on Facebook or Skype instead of working.
Prioritize your tasks according to the 80/20 principle
This means spending roughly 80% of the time on top-priority tasks and 20% on the rest.
Group similar tasks together and keep things from overrunning.
If you see that a meeting is dragging on, end it. If you don’t, you’ll just eat into the time reserved for other work. Don’t be afraid to cut it short.
Leave a few minutes of buffer time in between
Finally, don’t pack tasks in closely together – leave a few minutes of buffer time in between. This will help complete the previous task and begin the next one.
Do not waste time in unnecessary ways of working. We are human beings and not machines. It is important to know that you have control over time and that you can maximize to achieve your daily tasks, and still leave behind precious time for personal life and your loved ones.
Have a great day. Enjoy!